BuildIn.AI: A Knowledge Management Tool for Notion Users

General Introduction

BuildIn.AI is a cloud-based platform focused on real-time collaboration and knowledge management, designed to help users efficiently create, manage and share information. Suitable for individuals, teams or professionals, it provides a digital workspace that combines document storage, real-time editing and information organization. The platform supports cross-device operation, including web-based, mobile, and Mac and Windows desktop apps, so users can access and manage content anytime, anywhere. In addition, BuildIn.AI integrates AI functionality to assist users with reading, writing and data management tasks, dramatically improving productivity. Whether it's organizing notes, planning a project, or collaborating with a team, BuildIn.AI provides flexible solutions that make information management easier and smarter.

Function List

• Real-time collaborative editing: Supports online editing of documents by multiple people at the same time, ensuring that team members are synchronized with updated content in real time.
• Centralized Document Storage: Store all your notes, files and data in the cloud for easy access and finding at any time.
• AI Aids: Provides intelligent reading, writing, and data organization features to help simplify complex tasks.
• Diverse Content Creation: Support for creating notes, mind maps, schedules and many other types of content to meet different needs.
• cross-platform synchronization: Web, mobile, Mac and Windows compatible, ensuring seamless device switching.
• Flexible rights management: Allow users to set document access rights to secure sensitive information.
• Information organization and search: Built-in search and categorization features to quickly locate what you need.

Using Help

Installation and access methods

BuildIn.AI offers a variety of ways to use it, so users can choose the appropriate access route according to their needs. Below is the detailed installation and usage procedure:

Use of the web version

No installation is required, go directly to https://buildin.ai/product via your browser.

1. Open any modern browser (such as Chrome, Firefox or Safari).
2. Enter the URL and press enter to enter the official website.
3. Click the "Get Started" or "Login" button on the page to register or log in to your account using your email address.
4. Log in to access your workspace and start creating or editing content.

Desktop application installation (Mac/Windows)

If you need a smoother local experience, you can download the desktop client.

1. Visit the official website https://buildin.ai/product and find the "Download" section at the bottom of the page.
2. Select the corresponding version according to the device:
   • Mac users: Select "Mac - Intel" or "Mac - Apple Silicon" version.
   • Windows user: Select the "Windows" version.
3. Click on the download link and the file is automatically saved locally (usually in the "Downloads" folder).
4. Once the download is complete, double-click on the installation package (.dmg file for Mac, .exe file for Windows).
5. Follow the prompts to complete the installation, and once installed, open the app and sign in to your account to use it.

Mobile use

Currently, mobile access is supported, but if you need a dedicated app, you can pay attention to the official website for subsequent updates.

1. Visit https://buildin.ai/product with your mobile browser.
2. Login to use the web version of the function, the interface will automatically adapt to the cell phone screen.

Main function operation flow

1. Creating and editing documents

• procedure::
  1. Once you have logged in, click the "+ New" button on the left navigation bar.
  2. Select the type of creation (e.g. Note, Mind Map or Plan).
  3. Enter a title and start editing the content, supporting text, image and even table insertion.
  4. When editing, you can invite team members, click the "Share" button on the top right corner, enter each other's email address and set the permissions (e.g. "read-only" or "editable").
• Featured Functions: When multiple people are editing in real time, the cursor displays different colors to clearly distinguish each person's actions.

2. Use of AI-assisted tools

• procedure::
  1. In the document editing interface, click the "AI" icon in the toolbar.
  2. Select a specific function such as "Summarize", "Rewrite" or "Analyze".
  3. Enter or select the text to be processed, click "Run", and the AI will generate the result in a few seconds.
  4. After checking the results, you can apply them directly to the document or adjust them manually.
• application scenarioFor example, if you upload a long article, AI can quickly generate a summary; if you enter a draft, AI can optimize the structure of the statement.

3. Organizing and searching for information

• procedure::
  1. Enter a keyword (e.g., project name or label) into the search box at the top of the main screen.
  2. The system lists all relevant documents and content, sorted by time or relevance.
  3. Click on the "Tags" or "Folders" option on the left to manually categorize documents for long-term management.
• tip: It is recommended that important documents be labeled (e.g., "2025 Plan") for quick subsequent retrieval.

4. Cross-platform synchronization

• procedure::
  1. Save after editing content on either device (auto-save is on by default).
  2. Turn on another device (e.g., switch from computer to phone) and log into the same account.
  3. The system will automatically synchronize the latest content without the need to upload or download it manually.
• caveat: Ensure a stable network connection to avoid synchronization delays.

Detailed description of function operation

• Real-time collaboration: Assuming you're on a team responsible for a project plan, simply create the document and share the link so team members can join in real time. You can see the progress of their edits and even discuss the details with the built-in comment feature.
• AI AssistFor example, when organizing meeting minutes, select long text, click "Summarize", and you'll get a concise summary in seconds, eliminating the need to manually streamline.
• Document StorageAll files are stored in the cloud and support version history. If you delete a document by mistake or need to go back, click the "History" button in the upper right corner of the document to recover.

Recommendations for use

• initial use: It is recommended to start with small projects and then expand to complex tasks once you are familiar with the interface.
• Teamwork: Regularly check permission settings to ensure that sensitive information is visible only to the relevant people.
• AI Functions: Try more different commands (e.g., "rewrite for formal tone") to discover more possibilities.

With these steps, users can easily get started with BuildIn.AI and dramatically improve their efficiency in both personal note-taking and team project management.